Free School Transport Form - Church & Independent Schools Only

Unique ID

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Route Number

Hidden

Vehicle Registration Number

Choose the School(Required)

Which School will your child be attending?(Required)

When is Transport Required?(Required)

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Supervisor

Are you using the Free School Transport Service during the current scholastic year (2022-2023)?(Required)

Yes

No

Please Select Way(Required)

Morning Service: Who served you during the current Scholastic Year?(Required)

Driver's Name Minibus Number

Afternoon Service: Who served you during the current Scholastic Year?(Required)

Driver's Name Minibus Number

Student Details

Personal Details of Student(Required)

Name Surname

Student ID Card Number(Required)

Enter Student ID number in this format: 123456L. Skip any 0 at the beginning of the number. Do not use spaces between the numbers and any letters. Do not use any brackets or other symbols.

What year will the child be during the Scholastic Year 2023-2024?(Required)

House Number & Flat number (if applicable)(Required)

House Name (if applicable)

Street Name(Required)

Locality(Required)

Post Code

Hidden

Country(Required)

Student's Allergies or Medical Conditions

We are asking for this information to be able to provide the best and safest transport service to your child. All information is processed in full confidentiality.

Does your child suffer from any allergies?(Required)

Yes

No

If you answered yes to the previous question, please specify.(Required)

Does your child suffer from any medical conditions that you feel are of relevance?(Required)

Yes

No

If you answered yes for the previous question, please specify.(Required)

Does your child benefit from the support of an LSE during the Scholastic year?(Required)

Yes

No

My child is awaiting statementing

Please specify LSE support offered at school(Required)

One-to-One basis

Shared basis

Pick-up Address

Morning Pick-Up Contact Number(Required)

Pick-Up Address

Same as Home Address

House Number(Required)

House Name (if applicable)

Street Name(Required)

Locality(Required)

Drop-off Address

Drop-Off Contact Number(Required)

Drop-Off Address

Same as Home Address

House Number(Required)

House Name (if applicable)

Street Name(Required)

Locality(Required)

Do you require an alternative address for pick up or drop off(Required)

No

Yes, for Pick Up Only

Yes, for Drop Off Only

Yes, both for Pick-up and Drop-off

Alternative Pick-up Address

Alternative Pick-Up: House Number(Required)

Alternative Pick-Up: House Name (if applicable)

Alternative Pick-Up: Street Name(Required)

Alternative Pick-Up: Locality(Required)

Alternative Drop-Off Address

Alternative Drop-Off: House Number(Required)

Alternative Drop-Off: House Name (if applicable)

Alternative Drop-Off: Street Name(Required)

Alternative Drop-Off: Locality(Required)

Details of Parent/Legal Guardian

Personal Details of Parent/Legal Guardian(Required)

Name Surname

I.D. Card No.(Required)

Mobile Number(Required)

Email Address(Required)

Enter Email Confirm Email

Correspondence Address

Same as Home Address

House Number(Required)

House Name

Street Name(Required)

Locality(Required)

Post Code

Special Instructions

Other Comments/Remarks

Disclaimers and Consent Forms

Form A: Free School Transport Agreement (Non-State Schools) between Parent/Guardian and Coop Services Ltd of Triq in-Nassab, Qormi, approved School Transport Service Provider.

The above-approved School Transport Provider (further referred to as “Provider” in this Agreement) is entrusted by the Ministry for Education and Sports (hereinafter “MEDS”) with the transportation of children attending Church and Independent Schools from home to school and back.
In order to be able to offer this service, the Provider is required by MEDS to receive applications with the data as indicated in this Agreement, for the purpose of the Free School Transport scheme as provided by MEDS, in order to be able to:
- plan transport routes;
- formulate transport schedules;
- communicate with parents/legal guardians as necessary;
- share data as may be required with the School Transport Section, within the MEDS to deliver free school transport services as provided for in the MEDS free school transport scheme.
All personal data is to be used exclusively for the purpose of the provision of School Transport services to students attending Church and Independent Schools and will be processed at all stages in full confidentiality and in accordance with GDPR and pertinent data protection legislation.
The personal data will not be used for any other purpose without the consent of the parents / legal guardians or unless specifically provided by law. The personal data will be retained for not more than two (2) months after the end of the scholastic year.
The School Transport Bus used by the provider may be equipped with apparatus in connection with the parent/guardian notification system. This apparatus will carry no personal data or images.
Data Processing: The data submitted with the application to the Provider and that will be processed by both the Provider and MEDS are the following:
- Parent / Legal guardian details including ID Number, Name, Surname, Address, Email address, Mobile Number
- Student details including ID Number, Name, Surname, Address, School Name, School Year and preferred pickup/drop off point
- In cases where provided, details requiring specific transportation is also processed, depending on the information submitted by the parent / legal guardian.
For processing by MEDS you may also wish to consult the Data Protection policy on the MEDS website https://schooltransport.edu.mt/

Form A: Disclaimer(Required)

By ticking this box, you are confirming that you have read Form A and that you agree to the data processing by the Provider and MEDS for the scholastic year 2023/2024 for the purposes of making use of the free school transport scheme provided by MEDS.
This agreement is valid for the entire duration of the scholastic year and you are NOT AUTHORISED to change service provider for the scholastic year once this form is submitted. Should this service provider fail in providing safe and professional school transport services, you are to contact the School Transport Section at MEDS (t. 2598 1888 / e. [email protected]) to request a change in the service provider.

Form B: Agreement between the School Transport Section (MEDS) and Parents/Legal Guardians (Non-State Schools)

COOP Services Ltd is an approved School Transport Service provider (further referred to as “Provider” in this Agreement) entrusted with the transportation of children attending Church and Independent Schools from home to school and back. As you are aware the Government has introduced Free School Transport for students attending Church and Independent Schools. In order to be able to offer this service for free, the Ministry for Education and Sports (hereinafter MEDS), will process the Data as agreed in this Agreement for the purpose of Free School Transport in order to be able to:

plan transport routes;
formulate transport schedules;
communicate with parents/legal guardians;
monitor the number of times the particular student makes use of the free transport;
other tasks strictly in connection with the Free School Transport Initiative.

The personal data submitted by the Parents/Legal Guardians to the Provider is forwarded to the MEDS for the provision of free transportation services to the student concerned, to implement the Free School Transport Initiative.

All personal data will be used exclusively for the purpose of School Transport and will be shared and processed at all stages in full confidentiality and in accordance with GDPR and pertinent data protection legislation.

The personal data will not be used for any other purpose without the consent of the parents / legal guardians or unless specifically provided by law. The personal data will be retained for not more than two (2) months after the end of the scholastic year.

Kindly also note that MEDS has contracted third party providers to process personal data on its behalf, and for which MEDS will also be responsible. Contractual safeguards as required under the GDPR have been provided to secure such processing.

Data Processing

The data submitted with the application to the Provider and that will be processed by both the Provider and MEDS are the following:

Parent / Legal guardian details including ID Number, Name, Surname, Address, Email address, Mobile Number
Student details including ID Number, Name, Surname, Address, School Name, School Year and preferred pickup/drop off point
In cases where provided, details requiring specific transportation is also processed, depending on the information submitted by the parent / legal guardian.

The School Transport Bus used by the provider may be equipped with apparatus in connection with the parent/guardian notification system. This apparatus will carry no personal data or images. Should the free School Transport Mobile App be introduced, the data captured through the device will be processed as follows:

Using a contracted third-party systems, notifications will be issued to parents in order to notify when their respective child has embarked / disembarked from a vehicle.
Once the data is processed and the contact details of the respective parent / legal guardian are identified, a notification is issued through our third-party supplier.
The registered Parent / Legal guardian will receive a notification through the mobile app notifying them that the respective child has embarked / disembarked from the vehicle.

You may also wish to consult the Data Protection policy on the MEDS website https://schooltransport.edu.mt

Form B: Disclaimer(Required)

By clicking this box you are agreeing to the data processing by the Provider and MEDS for the scholastic year 2023/2024 for the purposes of making use of the free school transport scheme provided by MEDS.
This agreement is valid for the entire duration of the scholastic year and you are NOT AUTHORIZED to change service provider or sign another form with another service provider for the scholastic year once this form is signed. Should your selected service provider fail in providing safe and professional school transport services, you are to contact the School Transport Section at MEDS (t. 2598 1888 / e. [email protected]) to request a change in the service provider.

By clicking this box you are also declaring that you have not signed any other FORM B or Form A (this also refers to any online application relating to free school transport offered by MEDS) with ANY other service provider except this application with Coop Services Ltd for the Scholastic Year 2023/2024. You also confirm that you understand the implications and contents of this declaration

Final Disclaimer(Required)

By clicking this box, I confirm that in view of the reform in school transport services whereby all transport services are now being delivered free of charge through the Ministry of Education which is ultimately responsible for the logistical organization of such transport services, all bookings made by parents / legal guardians with Co-Op Services Ltd (hereinafter referred to as 'Coop') are accepted on a without prejudice basis and subject to the logistical arrangements made by the Ministry of Education so that Coop shall not be responsible for any booked trips which it will not be in a position to service or for any commenced trips which it will be constrained to discontinue.

CAPTCHA - Tick the Box below prior to submitting application

Free School Transport Form – Church & Independent Schools Only

Book your child’s Free School Transport for the scholastic year September 2023 – June 2024, using the form below.

Student Details

Student's Allergies or Medical Conditions

Pick-up Address

Drop-off Address

Alternative Pick-up Address

Alternative Drop-Off Address

Details of Parent/Legal Guardian

Correspondence Address

Special Instructions

Disclaimers and Consent Forms

Form A: Free School Transport Agreement (Non-State Schools) between Parent/Guardian and Coop Services Ltd of Triq in-Nassab, Qormi, approved School Transport Service Provider.

Form B: Agreement between the School Transport Section (MEDS) and Parents/Legal Guardians (Non-State Schools)